- The name of the club shall be Senderismo en Londres Club, hereafter referred to as the Club.
2 Objectives of the Club
- To facilitate and increase the enjoyment of mountaineering activities by members of the club.
- To act as a collective voice of club members.
- To assist in the protection and conservation of the mountain and coastal environment and to maintaining continued access to these areas.
- To encourage club members to train to be capable of ensuring their own safety in the mountain environment.
- To make information on responsible use of the mountain environment available to club members.
- To provide training and coaching for members.
3 Membership of the club
- Membership of the Club shall be open to persons who are amateurs as defined by UK hiking governing bodies at that time, regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis. Children under the age of 16 attending training, routes or any club activity must be accompanied by their parent or guardian who shall be entirely responsible for them. For young people age 16 or 17, a parent or guardian is to be entirely responsible for their attendance at all club activities.
- Membership of the club shall recognise that hill climbing, hill walking and hiking are activities with a danger of personal danger or even death. Members shall be aware of and accept these risks and agree to be responsible for their own actions and involvement.
- Membership numbers shall be decided by the elected committee.
- Members shall abide by club guidelines and rules. Any member failing to do so or found in any way bringing the club or members into disrepute, or acting against the interests of the club, shall be liable to be summarily suspended or removed from the roll of members by the committee. The reasons for such sanction must be announced at the earliest agreed club meeting. Such sanction may be overturned by a resolution passed by a majority of no less than three quarters of the members present and entitled to vote at a subsequent general meeting of which due notice has been given.
- Members shall accept that hill walking is an activity that requires a certain level of physical fitness. It is the responsibility of a member to be in good medical health, so as to be able to undertake hiking activities as outlined in the club programme or proposed by the hike leader.
- Any member wishing to resign from the Club must do so in writing or by email to the Secretary 30 days before the deadline of his subscription, failing which, they may be liable for the ensuing year’s subscription.
- Resignation shall be considered by the Committee within one calendar month of receipt and will be held as effective from the date of tendering. Resignations will not be accepted if the member is financially indebted to the Club, i.e. has not paid their subscription for the current year and acceptance of the resignation will be withheld until the debt has been discharged.
- The Committee shall have the power to suspend or exclude any member for contravention of this Constitution, documented rules or published codes of conduct that may exist at that time. In exercising these powers, the Committee shall adhere to the Club’s disciplinary procedures. Appeal against refusal or removal may be made to the members.
4 Club Subscriptions
- Annual subscriptions shall become due for payment at any time during the year, with the amounts being determined by the Annual General Meeting.
- The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
- The initial joining fee shall include an additional payment to cover the cost of club kit, the amount of which will be reviewed periodically by the Committee.
- Members under 18 (subject to 3.1) shall pay half rate subscriptions.
5 Management of the club
- The management of the Club shall be vested in a Committee that shall consist of the Chairman, Treasurer and Secretary who shall be Officers of the Club together with a maximum of ten other members. All the foregoing shall be elected at the AGM and remain in office until the conclusion of the AGM of the following year.
- Management of the club between general meetings shall be entrusted to the elected committee, who must act in accordance with the constitution and rules of the club. They may make decisions on matters not covered by the constitution or rules but these must be approved at the next General Meeting.
- Five elected Committee members are required for a quorum for a Committee meeting to take place providing the Chairman or Secretary is also present.
- The Committee shall have the power to fill vacancies if they arise and to co-opt members for particular projects, but co-opted members shall not have a Committee vote.
- The Committee shall also have the power to establish any sub Committee deemed appropriate to assist in meeting the objectives of the Club, and to delegate to these sub Committees such duties as may be considered appropriate.
- The Committee shall have the power to appoint individuals to perform specific duties on behalf of the Committee, and to delegate to those individuals such duties as they consider appropriate.
6 Officers of the Club
- The officers of the club shall be elected at the Annual General Meeting and shall be the chairperson, secretary, treasurer and assistants. Other officers may be elected.
- Officers are eligible to serve a term of two years after which they must stand down. An officer may seek re-election to either the same roll or another roll on the committee.
- Only paid up members can be elected to the committee or become an officer of the Club
7 Committee of the Club
- The chairperson shall normally preside at and chair all the meetings of the committee and general meetings of the club and shall be responsible for reporting to the membership at the club’s AGM.
- The committee of the club shall comprise of the officers plus nine executive members.
- All committee members shall have one vote. In the case of a tied vote, the Chairperson or acting chairperson shall have a casting vote.
- The club secretary shall be responsible for all club records and for correspondence relating to the club affairs as well as for giving notice of general or committee meetings and the recording of minutes for these meetings. The secretary shall give at least 21 clear days notice of general meetings. Items for inclusion on the agenda for such meeting shall be submitted to the secretary in writing no later than 7 days before the meeting.
- The treasurer shall collect subscriptions and account for all income and expenditure of the club and shall be responsible for the payments.
- The committee shall have the power to co-opt additional members.
- A quorum for a meeting shall be half of the elected members rounded up to the next whole number.
- The committee shall hold at least three meetings per year and the following items shall be listed among the items on the agenda. (a) Safety Matters (b) Programme of the year.
- An Extraordinary General Meeting may be called at the written request signed by 25% or more of the Membership, and sent to the Secretary. Such a request must state in detail the proposed agenda for the Meeting, which will then be convened. Voting rights will be as at the Annual General Meeting.
8 Annual General Meeting (AGM)
- The AGM shall be held in the months of June or July as dictated by the practical circumstances applicable at that time.
- At the AGM the meeting will: i. Receive the annual report of the Secretary.
- 1. Receive the financial statements and the Treasurer’s report.
iii. Elect the officers and the Committee for the ensuing year.
- 1. Consider any amendment to the constitution of which due notice has been given to all members. Any proposed change to the constitution must be received by the Secretary at least 14 days preceding the meeting in order that all members shall have sufficient notice of the proposal.
9 Extra-Ordinary General Meeting (EGM)
- An EGM may be called by the Committee to discuss changes to the Constitution and Rules or any other Club business too urgent to wait for the AGM.
- An AGM must be called if 25% of voting members so petition the Secretary in writing.
- Three weeks notice of an EGM must be given to the all members by email or in writing together with the motion/s to be discussed. No other business shall be conducted.
- Procedures for voting shall be as used for the AGM.
10 Rules of the Club
- A General Meeting shall have the power to set Club rules. Such rules shall be in accordance with the articles of the club’s constitution.
- The financial year of the Club shall end on 30th June.
- All funds belonging to the Club shall be deposited with a bank or building society in accounts that shall carry the Club title. All accounts shall operate on two signatories, one of whom will be the Treasurer and the other either the Chairman or Secretary.
- Expenditure above agreed budget levels may only be authorised at a Committee meeting.
12 Property and Funds
- The property and funds of the Club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules and all surplus income or profits are reinvested in the Club.
- The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, travel expenses and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.
- The Club may also in connection with the sports purposes of the Club:
- i Sell and supply food, drink and related sports clothing and equipment.
- ii Employ members and remunerate them for providing goods and services, on fair terms set by the Committee without the person concerned being present.
- iii Pay for reasonable hospitality for visiting guests;
- Indemnify the Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).
- The Committee will have due regard to the law on disability discrimination and child protection.
13 Winding Up
- The members may vote to wind up the Club if not less than three quarters of those present and voting support that proposal at a properly convened general meeting.
- The Committee will then be responsible for the orderly winding up of the Club’s affairs.
- After settling all liabilities of the Club, the Committee shall dispose of the net assets remaining to one or more of the following:
i To another Club with similar sports purposes which is a registered charity and/or ii To another Club with similar sports purposes which is a registered CASC and/or iii To the Club’s national governing bodies for use by them for related community sports.
14 Amendments to Constitution
- This constitution may be amended by a two thirds majority of those present with voting entitlement at a General Meeting. Notice of any proposed amendment should be lodged with the secretary at least 14 clear days before such meeting.
- The club rules may be amended by simple majority of those present with voting entitlement at a General Meeting. Notice of any proposed amendment should be lodged with the secretary at least 14 clear days before such meeting.
15 Dissolution of the Club
- The club may be dissolved by a two thirds majority vote carried out in accordance with article 9 above, whereupon the committee will arrange to discharge any assets by charity donation. Any liabilities at the time of dissolution shall be the joint responsibility of all members.
|Maria Del Aguila Leon Navarrete||25 Oct 2017|
|Jesus Thomas Salas Dual||25 Oct 2017|
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